1. All ceremonial requests are subject to final approval by the Mayor and/or City Council. The City of Alpine and the Office of the Mayor reserve the right to:
- edit all ceremonial requests to reflect the City’s vision, mission, and goals; and
- decline any ceremonial request without further details.
2. All ceremonial requests should have a specific local connection with the City of Alpine unless the request involves a special significance to the City, region, or state, as determined by the Mayor.
3. As a municipal government, the City of Alpine is non-partisan, and therefore does not consider any ceremonial requests that are political or controversial in nature.
4. All requests should be made through the City's online Ceremonial Request Form. Phone, email, and written requests will be directed to the appropriate Ceremonial Request Form in order to obtain complete and detailed information to fulfill the request.
5. In order to accommodate preparation and scheduling, all requests should be made as far in advance as possible, with a minimum of 10 business days prior to the occasion for the ceremonial item.
Proclamations – A proclamation is a formal declaration by the Mayor of a day/week/month in honor of a special event. Proclamations will not be issued for business groundbreaking, ribbon-cutting, or grand-opening events. Whenever possible, a sample proclamation or wording should be provided. One formal presentation copy will be provided at no charge. Additional presentation copies will be made available for a fee of $5.00. Proclamations should be picked up in the Office of the City Secretary at 100 N. 13th St, Alpine, Texas unless other arrangements have been made. If you would like the proclamation presented by the Mayor or Council at a Council Meeting or an event, please indicate this with your request.
Certificates – A certificate is a formal document that extends special recognition. A certificate may be issued for a person or organization for an accomplishment or contribution to show appreciation. Certificates may also be issued for a request when a proclamation or other recognition is not appropriate for the occasion. One formal copy will be issued for each individual or organization to be recognized per request. If you would like the certificate presented by the Mayor or Council at a Council Meeting or an event, please indicate this with your request.
Letters – A letter of welcome, greeting, or congratulations may be issued for programs, conferences, conventions, seminars, or other significant events when a proclamation is not appropriate. Whenever possible, a sample letter or wording should be provided. One formal copy will be issued per request. Letters are not eligible for formal presentation. Appearances/Addresses – Appearances and/or addresses by the Mayor or Council must be scheduled through the Office of the City Secretary and coordinated with the City Manager, the City Council, and/or the Mayor.
Letter of Support – Letters of support may be available on a case-by-case basis. Letters of support are typically presented to the City Council and approved by a majority vote of the City Council. All requests for Letters of Support should be directed to the Office of the City Secretary by email to city.secretary@cityofalpine.com or at 432-837-3301, option 1.
Appearance – To request an appearance from the Mayor or City Council, please contact the Council Member or the Mayor directly. Contact information is available at
www.cityofalpine.com/directory.
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